This privacy notice is designed to inform you how personal information could be used and processed by TrainingStation and your rights under data protection legislation including the General Data Protection Regulation (GDPR).
Who processes your information?
For the purposes of relevant data protection legislation, TrainingStation may be either the Data Controller or Data Processor of the personal information you provide to us. When we act as Data Controller we will determine the purposes for which, and the way, any personal data relating to learners, apprentices, partners or other stakeholders is to be processed. In other circumstances our clients will act as Data Controller and will make these decisions and we will act as a processor.
Why do we collect and use your information?
TrainingStation may collect and use personal data of learners, apprentices, partners, our employees or other stakeholders, and we may also receive information regarding them from their employer, other training providers and previous employers where you are applying for employment with Premier Partnership. We collect and use personal data to meet legal requirements and legitimate interests set out in Data Protection Legislation, including those in relation to the following:
Article 6 and Article 9 of the GDPR
Which data is collected?
The categories of information that TrainingStation may collect, hold and share include the following:
Personal information – e.g. names, addresses, dates of birth, telephone numbers, email addresses and forms of ID
Characteristics – e.g. ethnicity, language, nationality, country of birth
Assessment information – e.g. Exam and/or Functional Skills results
Relevant medical information e.g. if you are an employee
When collecting data, TrainingStation will inform you whether you are required to provide this data or if your consent is needed. Where consent is required, will provide you with specific and explicit information with regards to the reasons the data is being collected and how the data will be used.
How long is your data stored for?
Personal data relating to learners, apprentices, partners, our employees and other stakeholders is stored in line with the company’s GDPR Data Protection Policy.
In accordance with Data Protection Legislation, TrainingStation does not store personal data indefinitely; data is only stored for as long as is necessary to complete the task for which it was originally collected.
How do we use your personal information?
Your personal information is used by TrainingStation to meet its legal requirements and legitimate interests including fulfilling its contractual obligations to its clients and partners and to meet its statutory responsibilities.
The personal data of learners, apprentices, partners, our employees or other stakeholders is collected and used for the following reasons:
To support learner and apprentice learning
To monitor and report on learner and apprentice progress
To provide appropriate Information, Advice and Guidance
To assess the quality of our service
To comply with the law regarding data sharing
To safeguard our learners, apprentices, employees, partners and other stakeholders
To ensure compliance with our statutory, contractual and regulatory obligations
Your information will be securely destroyed after it is no longer required for these purposes.
Will my information be shared?
Your information may be shared with third parties for education, training, employment and well-being related purposes, including for research. Third parties may include the Education and Skills Funding Agency, other statutory bodies, awarding organisations, your employer and training partners. This will only take place where the law allows it and the sharing is in compliance with Data Protection Legislation including GDPR.
TrainingStation has robust processes in place to ensure the security and confidentiality of any data shared with third-parties. Where TrainingStation transfers data to a third party sub-processor, the same data protection standards that TrainingStation upholds are imposed on the sub-processor.
TrainingStation will not share your personal information with any third parties without your consent, unless the law allows us to do so, for example, under Article 6(f) (Legitimate Rights) of the GDPR.
What are your rights?
Learners, apprentices, partners, our employees and/or other stakeholders have the following rights in relation to the processing of their personal data.
You have the right to:
Be informed about how TrainingStation uses your personal data
Request access to your personal data that TrainingStation holds
Request that your personal data is amended if it is inaccurate or incomplete
Request that your personal data is erased where there is no compelling reason for its continued processing
Request that the processing of your data is restricted
Object to your personal data being processed
Withdraw your consent at any time where the processing of your data is based on your prior explicit consent.
For further information about the use of and access to your personal data, details of organisations with whom we regularly share your data, how long we retain your data and guidance on exercising your Data Protection rights, please contact: Andrea Fielding on
If you have a concern about the way TrainingStation is collecting or using your personal data, you can raise a concern with the Information Commissioner’s Office (ICO):
Telephone Number – 0303 123 1113 https://ico.org.uk